XER VIEWER GUIDE · Updated November 3, 2026
How to print a Primavera P6 XER schedule
Print the Gantt activity list and timeline from XER Viewer without installing Primavera P6. This online schedule reader provides a print preview so you can prepare the layout before sending it to a printer.
Prepare a readable schedule
Open the XER file and select the Gantt view. Decide what the audience needs: a high-level WBS overview or detailed activities for a specific period. Review filters, grouping and expanded rows before opening print preview.
Print from the Gantt view
- Choose Print in the Gantt toolbar. Use the app's print control to open the schedule preview.
- Choose Layout → Page Setup. Select paper your printer supports, orientation and margins. Landscape gives a wide schedule more horizontal space.
- Set the Timeline options. Choose the date range and task list columns needed for the handout. Fewer columns leave more room for the timeline.
- Set Header & Footer. Include a project title, data date or page numbers to help readers identify and assemble the pages.
- Inspect the preview. Check the first and last pages, activity labels and date headings.
- Choose Print in the preview. In the browser or system dialog, select your physical printer, paper size, orientation, page range and number of copies. Review the final preview before confirming.
Check one page before printing the full schedule
Print a single representative page first. Confirm that small text is readable, dates are visible and colors remain distinguishable on paper. For black-and-white output, choose contrasting styles and check the test page rather than relying on colors alone.
Fix common printing problems
- The schedule is too small: reduce the printed date range or number of columns. Choose larger paper only if your printer supports it.
- Edges are cut off: match the app's page size and orientation to the printer dialog and allow margins supported by the printer.
- Bar or group colors are missing: check background printing and color settings in the browser and printer.
- Unexpected headers appear: disable the browser's automatic headers and footers if they add unwanted URLs or dates.
- The print button is unavailable: wait for the preview to finish preparing and check that the current view contains schedule data.
Prefer to send the schedule electronically?
Use the same preview and select a PDF destination instead of a printer. See how to save an XER schedule as PDF. For an Excel workbook with activity columns and a colored timeline, use the styled Gantt export guide.